What's in the file
- Your business and customer details blocks, ready to type over.
- Line items pre-filled with typical consulting work charges — Consultancy day rate, Advisory follow-up session and written recommendations, Recharged expenses: travel and accommodation (at cost).
- A proper table with subtotal, tax and total rows, plus payment details and terms.
- Payment terms and warranty wording written for consultants.
Word vs doing it here
A Word file is ideal if you want full control of the layout, or you already keep your paperwork in Word. The trade-off is that you number and total everything yourself, and you have to remember to export as PDF before sending. The generator on this site does the numbering, the tax math and the PDF for you, free and with no signup.
Open the consultant invoice generatorCommon questions
- Will my client need a W-9 and send a 1099?
- US business clients generally require a W-9 up front and issue a 1099-NEC for the year if you are paid $600 or more. Send the W-9 with your first invoice.
- Should I charge a late fee?
- You can where your contract states it and state law permits the rate. State it in the engagement letter, not for the first time on the invoice.
- Day rate or hourly?
- Day rate for on-site and workshop work, hourly for advisory. State which and the number of units on the invoice.
Make it in the browser instead
Fill in the job, download the PDF. Free, unlimited, no account. Already set up for consulting work in US dollars.
Open the free consultant invoice generator