What's in the file
- Your business and customer details blocks, ready to type over.
- Line items pre-filled with typical painting work charges — Internal painting - labour (per day), Preparation: filling, sanding and masking, Materials - paint and sundries.
- Quantity × rate formulas, a subtotal, a tax row you set to your own combined rate, and a total that updates itself.
- Payment terms and warranty wording written for painters.
Excel vs doing it here
A spreadsheet is ideal if you like seeing the math and want to keep a running log of jobs. The trade-off is that spreadsheets email badly — customers should still get a PDF. The generator on this site does the numbering, the tax math and the PDF for you, free and with no signup.
Open the painter invoice generatorCommon questions
- Per room or per square foot?
- Per room reads better to homeowners, per square foot reads better to builders and property managers. Show the basis you used either way.
- Should I take a deposit?
- On material-heavy jobs, yes — enough to cover the paint. Some states cap deposits on home improvement contracts, so check your own.
- How many coats should the invoice say?
- Exactly what you did, per surface. Coat count is the most common source of painting disputes.
Make it in the browser instead
Fill in the job, download the PDF. Free, unlimited, no account. Already set up for painting work in US dollars.
Open the free painter invoice generator