Electrician invoice wording and payment terms

Copy-and-paste blocks

• Payment terms

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  Payment is due within 15 days of the invoice date. We accept ACH transfer, card and check. Please include the invoice number with your payment.

• Description line

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  Panel circuit fault diagnosed, two AFCI breakers replaced, outlets tested. A diagnostic or trip charge, labor by the hour or by the fixture, materials, and any permit or inspection fee passed through at cost — itemized below.

• Late payment

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  Balances unpaid after the due date may be subject to a late fee as permitted by state law and as set out in our agreement. We will always contact you before applying one.

• Deposit and scheduling

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  A deposit is required to schedule the work and to cover materials. The balance is due on completion. Deposits are applied to the final invoice and shown as a credit line.

• Warranty

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  Our workmanship is warranted for 12 months from the date of completion. Manufacturer warranties on supplied materials apply in addition and are passed through to you in full.

• License and insurance

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  Licensed and insured. Your state or municipal electrical license number and your insurance details available on request and shown on this invoice where applicable.

Getting the terms to stick

Commercial and builder customers run on 30-day terms and mostly honor them; residential customers pay faster. Chase builder invoices at day 31 with the PO or job number in the subject line.

Terms only bind if the customer agreed to them before the work, so put them in the estimate or contract as well as on the invoice. Late fees and finance charges are regulated at state level, so check what your state allows before you set a rate.

Common questions

Should permits appear on the invoice?

Yes, as a clearly labeled pass-through line at cost, with the permit number if you have it. It reassures the customer and documents the job.

Is a repair different from a capital improvement for tax?

In several states, yes — new installation work and repairs are treated differently. Check with your state revenue department before deciding how to tax a job.

How do I invoice a job the inspector hasn't signed off yet?

Invoice for the work completed and note that final inspection is pending, or hold a stated retainage line until sign-off.