A worked landscaper invoice
INVOICE
INV-2026-0042
Your business name
Your address, City, State ZIP
(555) 000-0000
Bill to
Mrs. K. Delgado
1120 Foxglove Ct, Austin, TX 78745
Work performed
Monthly grounds maintenance — four visits, mulch refresh to front beds
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Garden maintenance (per hour) | 3 | $30.00 | $90.00 |
| Green waste removal and tip fees | 1 | $40.00 | $40.00 |
| Bedding plants and compost | 1 | $26.00 | $26.00 |
| Subtotal | $156.00 | ||
| Sales tax (your own rate, where it applies) | — | ||
| Total due | $156.00 | ||
Payment due within 15 days. Licensed and insured — your business license, and your pesticide applicator license if you apply any treatments.
The tax line is left blank on purpose: rates and rules vary by state and locality, and you enter your own rate in the generator.
Why it's laid out like that
The lines follow how the job was actually priced: either a recurring per-visit maintenance charge or a one-off project priced by crew hours plus materials and disposal. Each part is separately checkable, which is the whole point — a customer who can verify the bill pays it.
Monthly in arrears for recurring maintenance accounts, on completion for installs and cleanups. Monthly billing gets paid more reliably than per-visit slips.
Common questions
- Should I invoice per visit or monthly?
- Monthly, with the visit dates listed. Fewer invoices, fewer missed payments, and the customer can see exactly what they got.
- How do I charge for hauling debris away?
- As its own line with the volume or number of loads. Dump fees are a real cost and customers accept them when they are shown, not when they are hidden in labor.
- Can I bill for a visit the customer skipped?
- Only if your terms say so. Put the skip and cancellation policy in your terms, then apply it consistently.
Make it in the browser instead
Fill in the job, download the PDF. Free, unlimited, no account. Already set up for landscaping and yard work in US dollars.
Open the free landscaper invoice generator