A worked painter and decorator invoice
INVOICE
INV-2026-0042
Your business name
Your address, Town, Postcode
07000 000000
Bill to
Mrs P. Kinsella
19 Belmont Terrace, Bristol, BS8 3TL
Work carried out
Lounge and hallway redecoration — two coats throughout
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Internal painting - labour (per day) | 2 | £180.00 | £360.00 |
| Preparation: filling, sanding and masking | 1 | £120.00 | £120.00 |
| Materials - paint and sundries | 1 | £95.00 | £95.00 |
| Subtotal | £575.00 | ||
| VAT at 20% (only if registered) | £115.00 | ||
| Total due | £690.00 | ||
Payment due within 14 days. Two coats applied throughout unless stated.
Why it's laid out like that
The lines follow how the job was actually priced: days of painting labour, a separate preparation charge, and paint and sundries either at cost or with a stated markup. Each part is separately checkable, which is the whole point — a customer who can verify the bill pays it.
On completion for a single property. For a whole house over several weeks, invoice room by room or weekly.
Common questions
- Should preparation be a separate line on a decorating invoice?
- Yes. Preparation is often a third of the labour, and customers who only see "painting" assume they are paying purely for the time a roller was moving.
- Do I charge paint at cost or with a markup?
- Either is fine as long as you say which on the invoice. Silent markups are the main reason decorating bills get argued over after the event.
- How many coats should I state on the invoice?
- Whatever you actually applied — normally two over prepared surfaces. Writing it down protects you if the customer later claims coverage is thin.
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