Free plumber invoice template for Excel

What's in the file

• Your business and customer details blocks, ready to type over.
• Line items pre-filled with typical plumbing work charges — Call-out and first hour of labour, Additional labour (per hour), Parts: 15mm compression fittings and pipe.
• Quantity × rate formulas, a subtotal, a VAT row you can set to 0 if you're not registered, and a total that updates itself.
• Payment terms and guarantee wording written for plumbers.

Excel vs doing it here

A spreadsheet is ideal if you like seeing the maths and want to keep a running log of jobs. The trade-off is that spreadsheets email badly — customers should still get a PDF. The generator on this site does the numbering, the VAT and the PDF for you, free and with no sign-up.

Common questions

Should a plumber charge a call-out fee on the invoice?

Yes — show it as its own line and state what it covers. A call-out that quietly includes the first hour of labour is the single most common cause of a queried plumbing invoice.

Do I have to itemise parts on a plumbing invoice?

There is no legal requirement to break parts down individually, but it is far easier to defend a bill that lists a pump, a valve and pipe than one that says "materials".

What should a plumber's payment terms be?

14 days is the norm for domestic work and 30 days for letting agents or commercial customers. Whatever you pick, put it in writing on the invoice — otherwise the statutory default of 30 days applies.