What's in the file
- Your business and customer details blocks, ready to type over.
- Line items pre-filled with typical building work charges — Labour, Materials: blocks, sand and cement, Skip hire and waste disposal.
- Quantity × rate formulas, a subtotal, a VAT row you can set to 0 if you're not registered, and a total that updates itself.
- Payment terms and guarantee wording written for builders.
Excel vs doing it here
A spreadsheet is ideal if you like seeing the maths and want to keep a running log of jobs. The trade-off is that spreadsheets email badly — customers should still get a PDF. The generator on this site does the numbering, the VAT and the PDF for you, free and with no sign-up.
Open the builder invoice generatorCommon questions
- How should a builder invoice stage payments?
- One invoice per stage, each naming the stage and referencing the agreed schedule, with short payment terms and a clear statement that the next stage begins on cleared funds.
- Should material receipts go with the invoice?
- You do not have to send them, but saying they are available on request settles most queries before they are asked.
- Do I invoice VAT at 20% on an extension?
- Almost always yes. Zero and reduced rates apply to new builds and certain conversions or long-term empty properties, not to extensions on an occupied home.
Make it in the browser instead
Fill in the job, download the PDF. Free, unlimited, no account and no watermark on Pro. Already set up for building work.
Open the free builder invoice generator