How should a builder invoice stage payments?

One invoice per stage, each naming the stage and referencing the agreed schedule, with short payment terms and a clear statement that the next stage begins on cleared funds.

Should material receipts go with the invoice?

You do not have to send them, but saying they are available on request settles most queries before they are asked.

Do I invoice VAT at 20% on an extension?

Almost always yes. Zero and reduced rates apply to new builds and certain conversions or long-term empty properties, not to extensions on an occupied home.

Builder Invoice Template Word (Free Download)

A real .docx file you can open in Microsoft Word, Google Docs or Pages, already laid out with the lines a builder actually bills for. Download it, type over the figures, save as PDF.

What's in the file

Your business and customer details blocks, ready to type over.
Line items pre-filled with typical building work charges — Labour, Materials: blocks, sand and cement, Skip hire and waste disposal.
A proper table with subtotal, VAT and total rows, plus payment details and terms.
Payment terms and guarantee wording written for builders.

Word vs doing it here

A Word file is ideal if you want full control of the layout, or you already keep your paperwork in Word. The trade-off is that you number and total everything yourself, and you have to remember to export as PDF before sending. The generator on this site does the numbering, the VAT and the PDF for you, free and with no sign-up.

Open the builder invoice generator

Common questions

How should a builder invoice stage payments?: One invoice per stage, each naming the stage and referencing the agreed schedule, with short payment terms and a clear statement that the next stage begins on cleared funds.
Should material receipts go with the invoice?: You do not have to send them, but saying they are available on request settles most queries before they are asked.
Do I invoice VAT at 20% on an extension?: Almost always yes. Zero and reduced rates apply to new builds and certain conversions or long-term empty properties, not to extensions on an occupied home.

Make it in the browser instead

Fill in the job, download the PDF. Free, unlimited, no account and no watermark on Pro. Already set up for building work.

Open the free builder invoice generator

Free builder invoice template for Word

Free building invoice template — download

What's in the file

Word vs doing it here

Common questions

Make it in the browser instead

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