What's in the file
- Your business and customer details blocks, ready to type over.
- Line items pre-filled with typical garden work charges — Garden maintenance (per hour), Green waste removal and tip fees, Bedding plants and compost.
- Quantity × rate formulas, a subtotal, a VAT row you can set to 0 if you're not registered, and a total that updates itself.
- Payment terms and guarantee wording written for gardeners.
Excel vs doing it here
A spreadsheet is ideal if you like seeing the maths and want to keep a running log of jobs. The trade-off is that spreadsheets email badly — customers should still get a PDF. The generator on this site does the numbering, the VAT and the PDF for you, free and with no sign-up.
Open the gardener invoice generatorCommon questions
- Should a gardener charge per hour or per visit?
- Per visit for a regular round, because it is predictable for both sides, and per hour for one-off clearances where you cannot know the scope until you start.
- Can I charge for taking green waste away?
- Yes, and you should show it separately. You need a waste carrier licence to remove waste from a customer's property, and tip fees are a real cost you are entitled to recover.
- How do I invoice a monthly gardening round?
- One invoice at the end of the month listing the number of visits and the rate per visit, with any extras such as hedge cutting added as their own lines.
Make it in the browser instead
Fill in the job, download the PDF. Free, unlimited, no account and no watermark on Pro. Already set up for garden work.
Open the free gardener invoice generator