What's in the file
- Your business and customer details blocks, ready to type over.
- Line items pre-filled with typical vehicle repair work charges — Call-out and diagnostics, Labour (per hour), Parts: front brake pads and discs.
- Quantity × rate formulas, a subtotal, a VAT row you can set to 0 if you're not registered, and a total that updates itself.
- Payment terms and guarantee wording written for mobile mechanics.
Excel vs doing it here
A spreadsheet is ideal if you like seeing the maths and want to keep a running log of jobs. The trade-off is that spreadsheets email badly — customers should still get a PDF. The generator on this site does the numbering, the VAT and the PDF for you, free and with no sign-up.
Open the mobile mechanic invoice generatorCommon questions
- What vehicle details should be on a mechanic's invoice?
- Make, model, registration and mileage at the time of work. It turns the invoice into a service record the owner can show a future buyer.
- Should diagnostics be charged if the repair goes ahead?
- That is your call, but say which on the invoice. Many mechanics show the diagnostic charge and then discount it when the repair is booked — visibly, as a line.
- How long should a parts warranty be?
- Twelve months or 12,000 miles is the usual standard for fitted parts. Put it on the invoice so there is no argument if the part fails.
Make it in the browser instead
Fill in the job, download the PDF. Free, unlimited, no account and no watermark on Pro. Already set up for vehicle repair work.
Open the free mobile mechanic invoice generator