Roofer invoice wording and payment terms

Copy-and-paste blocks

• Scaffold line

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  Scaffold hire and erection — access scaffold to the elevations required, including erection, hire period and dismantling.

• Labour line

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  Roofing labour (per day) — stripping, re-felting, battening and re-covering the roof area described above.

• Materials line

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  Materials supplied — tiles, breathable membrane, treated battens, ridge cement and lead flashing as required.

• Payment terms

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  Payment due within 14 days of invoice date. A materials deposit, where taken, has been credited against this total.

• Guarantee wording

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  Workmanship on the roof covering is guaranteed for 10 years from the date of completion. Materials carry the manufacturer's warranty.

Getting the terms to stick

Roofing totals are large enough that customers sometimes wait for insurance. Ask at quote stage whether a claim is involved and get the insurer's reference on the invoice.

If you don't state a payment period, the statutory default of 30 days applies — and you can charge statutory interest plus a fixed recovery cost on a commercial debt once it is late. Putting your terms on every invoice is what makes them enforceable without argument.

Common questions

Should scaffolding be a separate line on a roofing invoice?

Always. It is a large third-party cost the customer did not budget for, and burying it in the labour figure makes your day rate look absurd.

How long should a roofing guarantee be?

Ten years on workmanship is the common standard for a re-roof, with materials covered by the manufacturer. Whatever you offer, write it on the invoice.

Can I invoice a roofing job to an insurer?

You invoice the policyholder unless the insurer has instructed you directly. Either way, put the claim reference on the invoice so it can be matched.