Window cleaner invoice wording and payment terms

Copy-and-paste blocks

• Round line

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  Exterior window clean (per visit) — all accessible windows, frames and sills cleaned using purified water.

• Extras line

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  Additional services — conservatory roof clean, gutter clearing and fascia and soffit wash as itemised above.

• Payment terms

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  Payment on the day by bank transfer please, using your address as the reference.

• Next visit wording

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  Your next clean is due in 4 weeks. If you need to skip a visit, a quick text the day before is all I need.

• Access wording

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  Where gated access or parked vehicles prevent cleaning, the affected windows are noted and not charged for on that visit.

Getting the terms to stick

Amounts are tiny, so the cost of chasing exceeds the debt. Move persistent late payers onto payment-on-the-day and stop carrying them.

If you don't state a payment period, the statutory default of 30 days applies — and you can charge statutory interest plus a fixed recovery cost on a commercial debt once it is late. Putting your terms on every invoice is what makes them enforceable without argument.

Common questions

Do window cleaners need to send invoices?

Not for every doorstep payment, but a simple invoice or receipt makes payment by bank transfer easy and gives you a clean record of the round for your tax return.

Should I invoice per visit or monthly?

Per visit for pay-as-you-go customers and monthly for anyone who prefers one payment. Monthly is less admin once the round is established.

How do I charge for gutters and fascias?

As separate lines with their own price. They are a different job at a different rate and should never be folded into the window price.